Log In


A Guide To Record-Keeping For Beginners

05 Apr 2023
A Guide To Record-Keeping For Beginners


By now, we all know of the large amounts of administrative work that go behind ensuring that your company runs smoothly. From bookkeeping to accounting, they all play a part in ensuring that you won’t run into any hiccups. If you’re completely unfamiliar with record-keeping, here’s a simple introduction to get you started.

What is record-keeping?

Simply put, record-keeping the practice of recording transactions or events in an accounting system. Not only do companies with good accounting practices keep records, but they also do so accurately.

 Your company should maintain proper records of its financial transactions (with source documents), accounting records and schedules, bank statements, and any other transactions associated with your business.

Using accounting software will help you prevent any records from falling through the cracks. You can use the software suggested by IRAS to get you started.

How long to keep records

In Singapore, the IRAS has several guidelines that you will have to follow. For accounting records and supporting documents relating to the Year of Assessment (YA) 2008 and subsequent YAs, your company must retain the records for a period of five years from the relevant YA. Failure to do so may result in expenses claimed being disallowed and/or other penalties.

Good record-keeping habits to have

1. Keep your records organized

Create a foolproof system that works for your company. This ensures that everyone is on the same page and knows how to help file company records. For instance, you could have employees use colour tags to categorize expenses.

2. Use a digitalized system

This helps to simplify the process and prevent any records from falling through the cracks. It also allows you to focus more time and energy on the growth of your business, instead of chasing a trail of paperwork. If you are setting up a business in Singapore, IRAS has released a list of approved software that you can use.

3. Ask for help

Not everyone is good at record-keeping. After all, it does require one to have a sharp eye. As a business owner, you want to focus your energy on growing your business. If you find yourself drowning under the paperwork, hire someone to take care of details for you while you focus on higher-value activities.

Accounting companies like Swiftly are available for you to reach out to for reliable accounting services.

How record-keeping helps

Firstly, record-keeping helps you to prevent fraud or theft. With a better understanding of your cash flow, you will be able to produce accurate financial statements when it is time for you to do auditing.

Secondly, it helps you to pay your taxes. Record-keeping makes it easier for your accountants to advise on how you can legally reduce your taxes. Especially in Singapore, there are several different types of corporate tax exemptions that companies may be eligible for. Having your records in order also means that work gets done faster, which helps you pay your tax returns on time and save on penalties.

Guide to record-keeping

Record-keeping is just one of the many practices involved in accounting. With your finances and records in check, you’ll have peace of mind to move on to other business plans. Other than accounting services, Swiftly also provides a variety of other services including incorporation, taxation, and auditing services. If you are in need of any of these services, be sure to contact us. 

More Blogs

Blog image

Unlocking Success: A Definitive Guide to Seamless Company Incorporation in Singapore

03 Jan 2024

In the ever-evolving landscape of global business, Singapore stands out as a beacon for...

Blog image

How to Set Up a Retail Business in Singapore

10 Oct 2023

Market Research and Business Planning If you're uncertain about which kind of retail store to...

Blog image

14 New Retail Business Ideas in Singapore 2023

10 Oct 2023

In this article, we will explore some promising retail business ideas for 2023, providing insights...